Overview
Karn High School (“we”, “our”, “us”) is committed to protecting the privacy of students, parents, guardians and all visitors who interact with our school management system and public website. This policy explains what personal information we collect, why we collect it, how it is used and how it is protected.
By using our website or online application portal, you agree to the collection and use of information in accordance with this policy.
Information We Collect
We collect personal information in order to operate our school management system and process admissions applications. This may include:
- Full name, date of birth and gender
- Contact information: phone number, email address and physical address
- Academic records, grades and attendance data
- Payment and fee-related financial records
- Uploaded documents: birth certificates, report cards and passport photos
- Guardian and emergency contact information
- Application tracking data and admission status history
- System login credentials (passwords are stored as secure hashes)
We do not collect sensitive personal data beyond what is necessary for school administration unless required by applicable Liberian educational regulations.
How We Use Your Information
Personal information is used exclusively for school-related purposes, including:
- Processing and tracking admission applications
- Managing student academic records, attendance and results
- Communicating with students and parents about school matters
- Processing fee payments and generating financial statements
- Maintaining disciplinary records where necessary
- Generating reports for academic and administrative use
- Complying with applicable Liberian educational laws and regulations
We do not sell, rent or share personal information with third parties for marketing purposes.
Data Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure or destruction. These measures include:
- Secure password hashing using industry-standard algorithms
- Role-based access control limiting data access to authorised personnel only
- CSRF protection on all form submissions
- Session management with secure, server-side token validation
- Restricted file upload handling with type and size validation
Document Storage
Uploaded documents such as birth certificates, report cards and passport photographs are stored securely on our server. They are accessible only to authorised admissions and administrative staff. Documents are not shared with external third parties without the explicit consent of the student or parent/guardian, except where required by law.
Data Retention
We retain personal data for as long as it is necessary for the purposes for which it was collected, or as required by applicable educational record-keeping requirements. Student academic records are retained for a minimum of seven years after graduation or departure. Applications that do not result in admission are retained for two academic years before being securely deleted.
Your Rights
Students, parents and guardians have the following rights regarding their personal information:
- The right to access personal information held by the school
- The right to request correction of inaccurate or incomplete data
- The right to request deletion of data where retention is no longer necessary
- The right to object to processing in certain circumstances
To exercise any of these rights, please contact us using the details below. Requests will be reviewed and responded to within a reasonable timeframe, subject to applicable legal requirements.
Children
Karn High School collects information about minors as part of its core educational function. All student data is collected with the knowledge and consent of a parent or guardian as part of the admission and enrolment process. We do not knowingly collect personal information from minors for any purpose unrelated to education.
Contact Us
For privacy-related enquiries, requests or concerns, please contact: